When you write a business document, you must assume that your audience has limited time in which to read it and is likely to skim. Your readers have an interest in what you say insofar as it affects their working world. They want to know the “bottom line”: the point you are making about a situation or problem and how they should respond.
Writing an effective, polished business letter can be an easy_to_follow task, so long as you adhere to the established rules for layout and language. Realize that your recipient reads a significant amount of correspondence on a regular basis and will favor well_executed letters that are free of typos and grammatical errors. A good rule of thumb is to proofread it twice and then have a colleague review it to ensure nothing was missed. Sections of a Business Letter. Each section of your letter should adhere to the appropriate format, starting with your contact information and that of your recipient’s; salutation; the body of the letter; closing; and finally, your signature.