Salutation: (Two lines below the recipient’s address, or about 1Ǚ down the page) The person the letter is intended for. Avoid “Dear Sir/Madam” and especially “To Whom it May Concern” unless absolutely necessary; not directing a letter to an exact recipient suggests that you don’t care who reads it (or you would have made a call or checked their website) _ and may prevent the letter from reaching someone who can act on your letter.
Finalizing the Letter. Edit and Review: Once you are finished with writing the letter, try to look for errors. Check for spellings, punctuations, grammatical errors. Don’t Staple the Letter: Use a paperclip on the top of the left corner if there are many pages. Use of staple doesn’t look nice for a business letter. Posting of the Letter: Always use clear and correct spelling for mentioning the name and address of the recipient.