In a cover letter, keep your remarks brief. Your opening should explain what you are sending and why. In an optional second paragraph, you might include a summary of the information you are sending. A letter accompanying a proposal, for example, might point out sections in the proposal that might be of particular interest to the reader. The letter could then go on to present a key point or two explaining why the writer’s firm is the best one for the job. The closing paragraph should contain acknowledgements, offer additional assistance, or express the hope that the material will fulfill its purpose
Similar to business or employment_related correspondence, military correspondence also has set standards for the closing (also called a “valediction”) which one should present before one’s signature. If your company conducts business with the military – or if you are applying for a job in the military – you should be aware that “Very Respectfully” (often abbreviated as “V/R”) is used in written and emailed correspondence between military members.