Writing an effective, polished business letter can be an easy_to_follow task, so long as you adhere to the established rules for layout and language. Realize that your recipient reads a significant amount of correspondence on a regular basis and will favor well_executed letters that are free of typos and grammatical errors. A good rule of thumb is to proofread it twice and then have a colleague review it to ensure nothing was missed. Sections of a Business Letter. Each section of your letter should adhere to the appropriate format, starting with your contact information and that of your recipient’s; salutation; the body of the letter; closing; and finally, your signature.
Closing the Letter. Choose a Closing: One must use a proper closing in a business letter. Use a comma (,) after it. Sign the Letter: Always sign the letter in ink. If sending a printed copy, always affix the scanned signature. Make Note of Enclosure: One must properly enclose a list of attached documents with the letter. One can use the abbreviation of the enclosure, i.e., Encl. or Enc.