Subject: It is a brief statement mentioning the reason for writing the letter. It should be clear, eye catchy, short, simple, and easily understandable. The Greeting: It contains the words to greet the recipient. It is also known as the salutation. The type of salutation depends upon the relationship with the recipient. It generally includes words like Dear, Respected, or just Sir/Madam. A comma (,) usually follow the salutation. The Body Paragraphs: This is the main part of the letter. It contains the actual message of the sender. The main body of the mail must be clear and simple to understand. A body of the letter is basically divided into three main categories.
Finalizing the Letter. Edit and Review: Once you are finished with writing the letter, try to look for errors. Check for spellings, punctuations, grammatical errors. Don’t Staple the Letter: Use a paperclip on the top of the left corner if there are many pages. Use of staple doesn’t look nice for a business letter. Posting of the Letter: Always use clear and correct spelling for mentioning the name and address of the recipient.