Do you need to write a business letter? Not sure about the best layout to use or what to include in your letter? It's important that all the business letters you write are properly formatted and professional in appearance. When you are writing to prospective employers, colleagues, professional and business connections, the layout of your letter is almost as important as what you are writing. If the letter isn't formatted correctly, doesn't have enough space between paragraphs, and uses a non_traditional font style or size, it can reflect poorly on you.
Reread the description of your task (for example, the advertisement of a job opening, instructions for a proposal submission, or assignment prompt for a course). Think about your purpose and what requirements are mentioned or implied in the description of the task. List these requirements. This list can serve as an outline to govern your writing and help you stay focused, so try to make it thorough. Next, identify qualifications, attributes, objectives, or answers that match the requirements you have just listed.