Writing an effective, polished business letter can be an easy_to_follow task, so long as you adhere to the established rules for layout and language. Realize that your recipient reads a significant amount of correspondence on a regular basis and will favor well_executed letters that are free of typos and grammatical errors. A good rule of thumb is to proofread it twice and then have a colleague review it to ensure nothing was missed. Sections of a Business Letter. Each section of your letter should adhere to the appropriate format, starting with your contact information and that of your recipient’s; salutation; the body of the letter; closing; and finally, your signature.
Letter Paragraphs: Professional letter paragraphs should be relatively concise. The first paragraph may include a brief friendly opening and a concise explanation of your reason for writing. The second paragraph (and any subsequent paragraphs) should expand upon your reason for writing. The final paragraph should restate your reason for writing and, if applicable, state your plan of action (or request some type of action be taken by the reader).