The Complimentary Close: It is a humble way of ending a letter. It is written in accordance with the salutation. The most generally used complimentary close are Yours faithfully, Yours sincerely, and Thanks & Regards. Signature and Writer’s Identification: It includes signature, name, and designation of the sender. It can also include other details like contact number, address etc. The signature is handwritten just above the name of the sender. Enclosures: Enclosures show the documents attached to the letter. The documents can be anything like cheque, draft, bills, receipts, invoices etc. It is listed one by one. Copy Circulation: It is needed when the copies of the letter are sent to other persons. It is denoted as C.C. PostScript: The sender can mention it when he wants to add something other than the message in the body of the letter. It is written as P.S.
When you write a business document, you must assume that your audience has limited time in which to read it and is likely to skim. Your readers have an interest in what you say insofar as it affects their working world. They want to know the “bottom line”: the point you are making about a situation or problem and how they should respond.