Opening Part: The first paragraph of the mail writing must state the introduction of the writer. It also contains the previous correspondence if any. Main Part: This paragraph states the main idea or the reason for writing. It must be clear, concise, complete, and to the point. Concluding Part: It is the conclusion of the business letter. It shows the suggestions or the need of the action. The closing of the letter shows the expectation of the sender from the recipient. Always end your mail by courteous words like thanking you, warm regards, look forward to hearing from your side etc.
In the end, this is all about respect for your recipient. If you’re offering a real solution to a real problem, people want to know about it. By following proper and well_understood formats and keeping your writing clear and engaging, you’re making it easier for them to solve their problem. Provided that you’re honest and have the skills and talents to back up your claims, writing a good, solid letter makes it more likely that both you and your reader will be satisfied. Try it the next time you have to write an important letter.