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Business Letter Writing Guidelines. Here are guidelines for writing a business letter, so all your correspondence makes the best impression. Margins: Business letter margins should be about 1" all around. This gives your professional letter an uncluttered look. You should align your text to the left; this is how most documents are aligned, so it will make your letter readable. Letter Spacing: Leaving space in your letter creates a clear, uncluttered and easy to read look that the reader will appreciate. Your letter should be in block format: the entire letter should be aligned to the left and single_spaced except for a double space between paragraphs.

If you are writing to someone who has a doctorate or medical degree, use the abbreviated form: "Dr." However, for other titles, such as professor, judge, rabbi, etc., write out the full title and capitalize it. For example, your salutation in a letter to a judge would be, "Dear Judge Barnard." Or, if your correspondence was with a rabbi, you might write, "Dear Rabbi Williams."

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