Consider the daily life of whomever you’re sending a letter to _how many other things might they have on their mind when they read your letter. Maybe they have a meeting in five minutes. Maybe yours is one of 200 letters they have to wade through. Maybe it’s the end of the day and they’re worn out. Giving them a concrete action to take makes it all the more likely that it will “stick” _ they’ll add it to their todo list or their calendar, they’ll pick up the phone, they’ll check out your website, or they’ll respond.
Beginning the Letter. Know the format: There are some business standards which need to be followed. One must use a common font to type a business letter. One must use indentation, paragraphs, margins etc. The text must be typed in black color only. Choose the Right Kind of Paper: One must print a letter in a letter sized paper. The standard size of the paper is A4.