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Opening Part: The first paragraph of the mail writing must state the introduction of the writer. It also contains the previous correspondence if any. Main Part: This paragraph states the main idea or the reason for writing. It must be clear, concise, complete, and to the point. Concluding Part: It is the conclusion of the business letter. It shows the suggestions or the need of the action. The closing of the letter shows the expectation of the sender from the recipient. Always end your mail by courteous words like thanking you, warm regards, look forward to hearing from your side etc.

Guidelines for Names and Titles: The salutation should typically use the person's last name, along with a "Mr." or "Ms." In general, avoid using "Mrs." or "Miss" unless you are certain of how the woman wants to be addressed. When in doubt, default to using "Ms."

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