The Complimentary Close: It is a humble way of ending a letter. It is written in accordance with the salutation. The most generally used complimentary close are Yours faithfully, Yours sincerely, and Thanks & Regards. Signature and Writer’s Identification: It includes signature, name, and designation of the sender. It can also include other details like contact number, address etc. The signature is handwritten just above the name of the sender. Enclosures: Enclosures show the documents attached to the letter. The documents can be anything like cheque, draft, bills, receipts, invoices etc. It is listed one by one. Copy Circulation: It is needed when the copies of the letter are sent to other persons. It is denoted as C.C. PostScript: The sender can mention it when he wants to add something other than the message in the body of the letter. It is written as P.S.
To save your reader time and to call attention to your strengths as a candidate, state your objective directly at the beginning of the letter. Example: I am seeking a position as a manager in your Data Center. In such a management position, I can use my master’s degree in information systems and my experience as a programmer/analyst to address business challenges in data processing. If you have been referred to a company by one of its employees, a career counselor, a professor, or someone else, mention that before stating your job objective.