When you write a business document, you must assume that your audience has limited time in which to read it and is likely to skim. Your readers have an interest in what you say insofar as it affects their working world. They want to know the “bottom line”: the point you are making about a situation or problem and how they should respond.
Finalizing the Letter. Edit and Review: Once you are finished with writing the letter, try to look for errors. Check for spellings, punctuations, grammatical errors. Don’t Staple the Letter: Use a paperclip on the top of the left corner if there are many pages. Use of staple doesn’t look nice for a business letter. Posting of the Letter: Always use clear and correct spelling for mentioning the name and address of the recipient.