Since your signature is likely to be difficult to read, type your name down a couple of lines so that your reader knows who is writing to them. Enclosures: (Below signature block) If you have included any further material _ a business card, a brochure, a price sheet, whatever _ list the number of items and describe each. Finally, proofread, proofread, and proofread again. While a friend might excuse even the worst spelling and grammar, a business letter is often your first (and maybe only) chance to make an impression _ it needs to be impeccable.
Letter Text: Business letter text should be clean and readable. Avoid writing your letter in one large block of text. Break your text into several concise paragraphs. These paragraphs should be aligned to the left; this allows for easier reading. When you have completed your letter, ask someone else to read it for you. Have them glance briefly at the letter. Is there too much text on the page? Is it easy to see the distinct paragraphs?